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Special Events Committee


Committee Responsibilities
Typical committee responsibilities include developing a theme, arranging for entertainment, developing a budget, identifying and securing a site, and all duties associated with ensuring a successful event.

The Special Events Committee is also responsible for planning the opening and closing ceremonies.

Structure

Most events cost between $10 and $50. In prior years, ATALM has offered at least one free event, but has decided to discontinue this practice as it is impossible to plan appropriately.

All events must have Event Specification Sheets completed.

Special Event Planning Template
Example of a completed Temlate

2017 Evening Events

There is a potential to have four major evening events as well as smaller events at the hotel.

•Monday, October 9th, 6 p.m.-9:30 p.m., Evening at the Institute of American Indian Arts, Santa Fe – Collections tours, check out the digital domes, visit the library and do a “meet the artists”. IAIA has funding to provide dinner for attendees. Chair: Laura Evans

•Tuesday, October 10th - Evening at Cottonwoods: Indigenous View of the Skies, 7:30 p.m.-10:00 p.m.
The hotel has a pavilion that seats approximately 300. It is a 10-minute walk from the hotel through a cottonwood forest. It is by the Rio Grande River in a dark area. The event will be held after dinner. It will feature speakers and storytellers. Navajos will be asked to bring their portable Planetarium and IAIA will bring several powerful telescopes. Offer s’mores around fire pits. Possibly have drumming or some type of music in the gazebo. Could also have someone from Chaco Canyon talk about astronomy. Attendees will be provide with flashlights with red filters. Would like to keep the ticket cost to $20. Need a sponsor.

•Wednesday, October 11th, 6:00 p.m.-9:30 p.m., Evening in Santa Fe School for Advanced Research, Wheelwright and MIAC. Could have dancers and a bonfire going on at Museum Hill. A progressive heavy hors d'oeuvres for food. Buses would take them between the institutions.

•Wednesday, October 11th, 7:30 p.m.-10:00 p.m., Film Night ATALM will work with Jason Asenap and others to coordinate this. Films should reflect the conference theme. Alicia will help. Would like to keep this event to $10. Provide popcorn and soft drinks. People can bring alcoholic drinks from bar.

•Thursday, October 12th, 6:30-9:30, Evening at Indian Pueblo Cultural Center. They have a “patio night” where they offer unlimited pizza and food truck tacos for $10. Have live music too. Could include a tour of their new exhibit. Will need to charge at least $35 to cover costs.

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2017 International Conference Dates

October 9-12, 2017
Hyatt Regency Tamaya Resort and Spa
1300 Tuyuna Trail, Santa Ana Pueblo, NM 87004